Privacy Policy – E-Log Book for PG Medical College

Welcome to the E-Log Book platform. Your privacy is extremely important to us. This policy explains how we collect, use, share, and safeguard your data, ensuring full compliance with academic integrity and privacy standards.

1. Information We Collect

We collect various types of information to enhance your experience and ensure accurate academic record-keeping:

  • Personal Details: Name, Email Address, Phone Number, User Role (Student, Faculty, Admin)
  • Academic Data: Logs of surgeries, attendance, topics, dates, remarks, and feedback
  • Login Information: Secure credentials, login timestamps, and session tracking

2. How We Use Your Information

Your data enables us to:

  • Track student performance and daily clinical activities
  • Allow faculty to monitor, validate, and comment on student logs
  • Provide personalized dashboards and insights
  • Generate downloadable reports and certification summaries

3. Data Protection & Security

All user data is encrypted and stored securely in our database. Passwords are hashed and never stored in plain text. Role-based access control ensures only authorized users can view or edit specific data.

4. Sharing & Disclosure

Your personal data is never sold or rented. It may only be shared with:

  • Institutional authorities for academic evaluation
  • Compliance with legal obligations or regulatory inquiries

5. Data Retention

We retain data only for as long as necessary to fulfill academic, regulatory, and institutional requirements. On graduation or upon account deletion request, your logs may be archived securely for institutional use.

6. Cookies & Tracking

Our system uses session cookies to enhance performance and security. No third-party tracking is used.

7. Your Rights

You have full control over your information. You can:

  • Request a copy of your data
  • Update or correct inaccurate details
  • Request deletion of your account (admin approval required)

8. Institutional Responsibility

The management of your medical college is responsible for overseeing access and usage policies related to this logbook. Faculty and administrative staff are bound by confidentiality agreements.

9. Children's Privacy

This system is designed exclusively for postgraduate medical professionals and is not intended for individuals under the age of 18.

10. Updates to This Policy

This privacy policy may be updated as per changes in institutional or legal requirements. Any significant changes will be communicated via email or system notifications.

11. Contact Us

For any queries or privacy concerns, please contact your department coordinator or the system administrator at:
Email: principal.hims@srhu.edu.in